Its legacy is UK public sector and much of the organisational culture of UK public sector is totally … For many years project managers have been encouraged to look to the Triple Constraints to provide a framework to plan, monitor and control a project. The six aspects of project performance to be managed are: Cost, Timescales, Quality, Scope, Risk and Benefits. PRINCE2 Foundation (Project Management IN Controled Environment) 4 ELEMENTS 7 PRINCIPLES 7 THEMES 7 PROCESSES Tailoring PRINCE2 to a project environment. It is the responsibility of everyone involved with the project to seek lessons and the PM should remind everyone. This paper examines a model for managing these six constraints. one stage (chunk) at a time. It serves as one of the best guides on project management. Each project should have a clear team structure and this needs to be known and accepted. Why is there Risk in a project? The roles and responsibilities of the different levels of the project team are to be defined so as to satisfy the interests of primary stakeholders. This confirms that there is a justifiable reason to begin the project which, though it may evolve, should be valid throughout its life. Manage by stages. All 7 themes should be tailored according to the risk, scale, nature, complexity, or simplicity of the project so. Product-based planning approach (product breakdown structure and good product descriptions), Emphasis on dividing the project into manageable and controllable. The business case includes: reasons for the project, expected benefits, costs and time, Business sponsors: They mace sure that the project delivers value for money (Executive). Full article about the tailor to suit the project environment principle. Purpose: The purpose of the MP process is to control the link between the project manager and the team manager(s) by agreeing on the requirements for acceptance, execution, and delivery. Polski PRINCE2 (Projects IN Controlled Environments) is a widely-accepted project management methodology, which acts as a best practice guidance for public and private sector organizations. So this book is meant to be and is – an easy introduction to PRINCE2 – is quickly and As projects are about doing something new, the change introduces uncertainty and uncertainty is risk. Get PRINCE2-Foundation PRINCE2 Foundation by PRINCE2 actual free exam Q&As to prepare for your IT certification. This theme provides an approach to issue and change control. Baseline: A point of time for a product against which the product is monitored and controlled. What (Product description)? 2. The PRINCE2 manual for the Project Manager is an excellent reference manual, but can be rather difficult to pick up and read if you are both new to project management and to PRINCE2. PRINCE2 is a project management method that can be used for any project, from running a 1 day event to building a nuclear power plant. This will give you Timescales, Costs, Quality, Scope, Benefits, and Risk. Project management diamond. Lessons from the past should be applied in ongoing projects. Themes should also be tailored to suit the project and only use what is required to do the project. has activities for Starting Up a Project, running a project, and many others. So this book is meant to be and is – an easy introduction to PRINCE2 – is quickly and Configuration item: A configuration item is the name given to an entity (or item) that is managed by configuration management. Tolerance levels could also be set for all 6 tolerance areas. Without a plan, there can be no control as you have no baseline to compare your progress to. project and 6 aspects of project performance to be managed • Integrated elements of PRINCE2 • Features and benefits of PRINCE2 • Customer/supplier context and undertaking projects in a commercial environment • PRINCE2 principles • Aspects of a project that … The PRINCE2 processes address the flow of the project, in other words, the processes guide you through the typical activities that you need to do to run a project. Full article about the learn from experience principle. This theme helps to answer the following questions: The plans provide the backbone of information used to manage the project. Tolerance risk: Risks can be assigned values and can be escalated if > a certain value. Objectives of the IP process: The objectives of the IP process are to ensure there is a shared understanding of: Full article about the initiating a project process. If the business case becomes, then the project should be shut down. Stakeholder: A stakeholder is any person or group that can be affected by the project or can affect the project. There are two levels of certification for PRINCE2, Foundation and Practitioner. PRINCE2 question 832: Which is one of the six aspects of project performance that needs to be managed?A. (Project Performance International, 2014). PRINCE stands for PROMPT in the CCTA Environment. The business case document details the full business case, showing why the project should be done, the costs, the expected benefits, and timescales. At the centre, people will usually put either ‘expectations’ or ‘customer satisfaction’. Either way, this model prioritises the customer, rather than the product itself. Like any process, a process takes one or more inputs, acts on them, and provides defined outputs. The 6 aspects of project performance to be managed What makes a project a 'PRINCE2 project' Students should also be able to describe the customer/supplier context on which PRINCE2 is based, including which considerations to take into account when undertaking projects in a commercial environment. Issues: PRINCE2 uses the term issue to cover any relevant event that has happened that was not planned and that requires some management action (for example, a question or a change request). State the relationships between processes, deliverables, roles and the management dimensions of a project. The purpose of the quality theme is to setup and implement a system that will create and verify that products are fit for use and meet user requirements. how baselines will be established and controlled, how risks, issues, and changes will be identified and followed up, how project progress will be monitored and who needs to be informed and how often, how PRINCE2 will be tailored to suit the project, To initiate the project (allow the initiation stage to start which is the first decision), To deliver the project’s products (this is done in the delivery stages), To close the project which is the last decision by the project board, Provide direction and control during the project and be interface to the CPC, Ensure that post-project benefits will be reviewed (see that meetings are planned), Ensure that attention is focused on the delivery of the products, Keep the business case under review (ask is the project still viable). one bite at a time (this is just an expression). 7 PRINCIPLES Continued Business Justification: (why to start, why to continue) LEARN from experience. Learn from experience. So, an Exception is a big issue that takes a level out of their agreed tolerance. For on-site group training, please e-mail us at 1996: The first release of PRINCE2, and its certifications. When? Continued Business Justification A project must make good business sense. Imagine you are sitting on the project board and of all is going OK with the PM you will just get normal reports. Recommend project closure: Send a notification to the project board. Diagram 1: Project Phases and Review Points (PRINCE2™ and PMBOK®). These activities help to direct, manage and deliver a project, and are described in the manual. PRINCE2 assess the viability of the project from a business case from start to finish. A lessons log is kept updated for this purp… It is widely recognized and used in the public sector and is especially used extensively by the government of the UK . pl The following are external content provided by or recommended by the author. Its adoption has spread to private sector companies all around the world as well. This is chapter 2 of the PRINCE2 tutorial, which is a part of PRINCE2 Foundation and Practitioner course. How do you do a large project? it They will make key decisions, have overall control and to delegate day-to-day management to the PM. 3 – This comes from the culture where “only people of a similar (senior) level” meet together face-to-face to discuss … The aim of the PRINCE2 Foundation level aims to measure whether a candidate would be able to act a member of a PRINCE2 project management team. Subscribe to receive awesome resources, offers, and updates straight to your inbox. Change is inevitable in any project, and all projects need a good approach to identify, assess, and control issues. The project management diamond is essentially the triangle, but it lists scope and quality as two different factors. PRINCE2 states that the project’s objectives which are the 6 performance targets of time, cost, quality, scope, benefits, and risk. Have correct business, user, and supplier representation, Have defined responsibilities for directing, managing, and delivering the project, Have regular reviews (end of each stage) of the project to check that all is on track, Have a good communication flow to and from stakeholders, Plastic handle should keep its color for 30 years. Project management star Based on the principles of PRINCE2, communication is easy as the vocabulary used … PRINCE2 – or Projects in Controlled Environments) is a structured project management method, which emphasises dividing projects into manageable and controllable stages. Objectives: The objectives of the controlling a stage process are to: Full article about the controlling a stage process. The purpose of the IP process is to establish a solid foundation (documented in the PID) for the project so the organization can understand the work that needs to be done to deliver the required product. Learn from Experience Project teams should take lessons from previous projects into account. So, this principle answers the questions “What is expected of me?”, “What can I expect from others?” and “Who makes what decisions?”, Full article about the defined roles and responsibilities principle. PMP & PRINCE2 are the BIG TWO of the PM world PMP is a framework – PRINCE2 is a method PMP is knowledge-based – PRINCE2 is execution-based PRINCE2 complements PMP – there is no conflict Both have their Pros and Cons Some terminologies are different – be aware of them If you want to learn ‘what is project … PRINCE2 PRINCE2 (an acronym for Projects In Controlled Environments) is a process-based method for effective project management. Tolerances are set for different project objectives so as to optimize delegation of authority. PRINCE2 states that a project is based on a customer/supplier environment where one party is the customer, who will specify the results and most likely pay for the project (and use the products), and the other party is the supplier, who will provide the resources, do the work, and deliver the required products. For example, if you are building a lunar module, then quality and risks themes would be used in detail. The 7 principles are: (Note: Don’t worry if you don’t understand what these mean for the moment.) mid-1970s: PROMPT Methodology created in Simpact Systems Limited (a private sector company). This will of course depend on the project and the environment you are working in. It is said that planning the number of stages needs to take into account risk and cost. PRINCE2 uses Management by Exception. Produce detailed explanations of all principles, themes and processes and worked examples of all PRINCE2 products as they might be applied to address the particular circumstances of a given project scenario, Show they understand the relationships between principles, themes and processes and PRINCE2 products and can apply this understanding, Demonstrate that they understand the reasons behind the principles, themes and processes of PRINCE2, and that they understand the principles underpinning these elements. Therefore they need to show they understand the principles and terminology of the method and be able to: There’s also a full article about the Defined roles and responsibilities. The key input to this process is a Project Mandate that defines in business terms the reason for the project and the expected outcome. Purpose: The purpose of managing a stage boundary process has two parts: Full article about the managing a stage boundary process. A process is a structured set of activities designed to accomplish a specific objective. Identification: Identify, capture, and describe the risk, Assess the risk: Likelihood of the risk and impact on objectives, Respond: How best to respond to a risk and responsibilities. Themes are knowledge areas; they are the parts of the project that need to be continually addressed throughout the project lifecycle. OV - Customer/Supplier context of Prince2 project... OV - 7 Principles. Progress can be monitored at 3 levels: Progress is checking and controlling where you are compared to the plan and this is done for the project level, stage level, and work package level. Which is one of the six aspects of project performance that ne… What theme ensures the project is desirable, viable and achiev… What process is triggered by the project manager's request to… Suppliers: They provide the resources and expertise to produce the products. State which management products are input to, and output from the seven processes. (Project Management IN Controled Environment) 4 ELEMENTS 7 PRINCIPLES 7 THEMES 7 PROCESSES Tailoring PRINCE2 to a project environment. Each theme provides knowledge (how to go about) on a specific area of project management, such as the business case, planning, quality, risk, etc. The cost of missing the deadline was deemed to be more expensive that the cost of retro-fitting disaster recovery at a later stage. At its core, the method has seven principles, which are guiding obligations and practices that determine whether the project is managed using a PRINCE2 approach. The level of detail required for each plan? Full article about the focus on products principle. Users: They will use the project products and receive the benefits. Each layer (CPC, direction, management) wishes to manage the level below them but still give them some room to work and make decisions and manage by exception is used for this. The ideas behind the project and the feasibility of delivering the anticipated aims need to be critically reviewed. The project manager and the project board chose to stick to the original business case justification and did not authorize any additional expenditure. This includes the project team, potential users and other persons external to the project as well as those who may be negatively affected. Therefore they need to show that they can apply and tailor PRINCE2 to address the needs and problems of a given project scenario eg: In order to sit the PRINCE2 Practitioner exam you must be able to provide proof of passing one of the following exams: There’s also a full article about the PRINCE2® uses defined tolerances set against each of the six performance aspects of Time, Cost, Quality, Scope, Risk and Benefit to clearly define accountability at each level of the project management team. (starting with executive and PM), What is the project going to create (deliver)? Both time and cost are easy to understand so I will just comment on the other four. Some advantages of stages are: Full article on the manage by stages principle. This allows each layer to get on with their work and only escalate if needed. Manage by Exception provides the above management layer with a system to manage and control the lower management layer. The project needs to know h… Achievable: Is it possible to deliver the future benefits? Business justification means that there should be valid business reason for doing the project and this reason remains valid throughout the project. For example, the project should take 6 months, with a tolerance of ±1 month. (learn from previous, lessons are recorded) Define Role and … exam. The PRINCE2 risk theme provides an approach to manage risk in a project. Assure that all products in the current stage are produced and approved, Review and update the usual documents (business case, project plan), Record lessons in the lessons log that can help in later stages or in future projects, Prepare the stage plan for the next stage and the request authorization to start the next stage, Plan next stage: Create the next stage plan, Update the project plan: Confirm what has been done (actuals), Update the business case: Update with the latest cost information, Report stage end: Create the end stage report, Option: If exception then produce an exception plan (to replace current plan), Verify user acceptance of the project’s products (delivered by the project), Ensure that products can be supported after the project, Assess the benefits already realized and plan post project reviews, Address open issues and risks with a follow-up on action recommendations, Prepare planned closure: Confirm the completion and acceptance of the products, Prepare premature closure: Only if requested by the project board (optional), Hand over products: This is described in the change control approach. PROMPT stands for Project, Resource, Organization, Management, and Planning Technique. If the project board wish to have more control over the project, they increase the number of stages, so they have more control points and more work. The PRINCE2 project management methodology is designed to be customizable to the specific needs of the project and its environment. The official PRINCE2 Manual for the Project Manager is an excellent reference manual but can be rather difficult to pick up and read if you are new to both project management and PRINCE2. 3. PRINCE2 can be used for all kinds of projects. Product status account: This is a simple report on the status of products. The PRINCE2 definition for risk is taken from the Management of Risk (MoR) method: Risk is a set of events that, should they occur, will have an effect on achieving the project objectives. Or you can use: “BC QRST.”. Attribution-NonCommercial-ShareAlike 4.0 International. What quality has to be reached and how to define this? They are communication and clarity in roles and responsibilities. E.g., at the end of the stage, you query the CMDB and ask for a status of all products for stage 2. establish how to monitor and compare actual achievements against those planned, provide a forecast for the project objectives and continued viability, be able to control any unacceptable deviations, Monitor actual progress against the plan (review plans with forecast).